Are you struggling to keep a tab on your team’s progress and status of multiple projects? Do you face challenges monitoring the performance of remote employees? What if you found a resource time tracking and timesheet system to track the number of resources, their performance, and productivity? Yes, there is timesheet software available that can manage enterprise resource scheduling for you as well. These time tracking apps have features to manage resource planning, resource utilization, and workload management for your organization. A cloud-based timesheet software enables your team members to enter their time on various tasks from any device and any location. Such a tool enhances your efficiency by monitoring the activities and the time and effort spent by a resource or entire team in a time period. Let’s see how eResource Scheduler scheduling software helps in resource time tracking and timesheet management.
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8 Timesheet Software Features of eResource Scheduler
1. Capture Actual Effort and Time Spent on Projects
eResource Scheduler’s on-premise version comes with an inbuilt timesheet software which is an integrated module. It enables the users to record the actual effort and time each resource spends on various tasks and projects. This data is utilized for timesheet reporting, for comparing the planned vis-a-vis actual resource utilization, to compare planned versus actual effort at a project level. It also facilitates capturing actual cost and revenue at the resource and project levels.
2. Opt for Either Automatic or Manual Approval
As there may be different approval requirements for different resources, the timesheet software of eResource Scheduler enables you to define your approval method – manual or automatic – for each resource. If you select the manual approval, then only a user who has approval rights can approve the timesheet entries before you can use them for reporting purposes. However, in the case of automatic approval, the timesheet entries get approved automatically after being submitted.
3. Record all Important Information in the Timesheet
With the timesheet software, you can capture all the key information while recording the time entries. You can save information like which specific date, project, booking (as one project may have multiple bookings), individual task (as one project may have various tasks under it), the specific role that the resource is performing, and what is the location. Capturing all this data enables precise and detailed reporting.
4. Colour-coding to Differentiate between Submitted, Approved, and Rejected Time Entries
As each resource would have various time entries in a day, week, or month, the status of each time entry will be different. eResource Scheduler’s timesheet software has a colour-coding feature that helps in easily identifying the exact status of each time entry. For example, the Blue colour signifies ‘Submitted’ status, whereas the Green means the entry is ‘Approved’, and lastly, Red signifies it is ‘Rejected’. Seeing the colour codes, you can easily understand the status at just a glance.
5. Automatic or Manually Populated Time Entries
Different organizations have different requirements and therefore, to cut down on the manual effort in doing time entries, the timesheet software enables entering time manually or automatically populating it from the resource schedule. In the scenario where the actual numbers are largely different than planned, you can use manual time entry. However, in a case where the actual numbers are approximately the same as scheduled, you can pre-fill time from the resource schedule and make any minor alterations before submitting.
6. Add Comments for all the Time Entries
The timesheet software of eResource Scheduler enables you to enter comments or any additional text information detailing the task or activity with every individual time entry. This helps in recording details of what was done and becomes the link of communication between the approver and the resource. If you export the timesheet to an Excel format, all the entries along with comments are exported as well.
7. Export and Import all the Time Entries from Excel
Another beneficial feature of the timesheet software is that it provides import and export of data using excel. This helps in entering required data and sharing it quite easy and quick. If you want to export the timesheet entries of a specific team member or the entire team to an Excel sheet, you can do so in a few simple steps. That’s not all. You can also import the time entries using the inbuilt Excel template.
8. View Timesheet Report According to Resources or Projects
eResource Scheduler helps in reporting the timesheet data as per the actual resource utilization. You can view only the consolidated timesheet data or along with it, you can also view the planned resource utilization for gaining a clearer perspective. Timesheet data can also be viewed for specific resources or certain projects. The users can also configure the reports to be viewed in multiple views, for example, days, weeks, or months, or different units like hours, percentage, etc.
Key Benefits of a Time Tracking App or Timesheet Software for Your Organization
Here is how the right time tracking app helps you to optimally utilize your time and resources.
- Keep a track of how you’re an individual resource or your team utilizes their time
- Allows clarity and transparency
- Calculate total project hours
- Enhance your quotes and project estimates
- Improve resource planning process
- Bill your clients exactly for the amount of productive work done
- Assess your entire team’s capacity
- Better enterprise resource scheduling
- Prioritize between various projects
- Maintain updated and detailed timesheets
- Build improved workflows
- Track time on multiple locations and devices
- Find the area that has the highest resource demand
- Compare different projects over time
- Manage the pricing effectively
How can Timesheet Software eResource Scheduler Help in Time Tracking and Resource Scheduling?
Are you looking for a solution to track your team’s time and resource utilization? What if that solution optimizes your available resources too and enhances utilization? Choose the award-winning timesheet software, eResource Scheduler. This time tracking and resource scheduling software provides you with real-time visibility of the organization’s resource pool. It helps to enhance coordination and open communication between employees and various departments and find the best resources for the right tasks and projects. The reports and dashboards enable the project managers to analyze the resource utilization metrics and manage their distributed teams effectively. A top-rated time tracking app like eResource Scheduler can be easily integrated with any existing software. If you have any queries or want to know the advantages of this tool, sign up soon for a free trial and see how it can streamline your resource scheduling and timesheet management process.
