E-signatures are now standard across a massive number of fields and industries. Most US businesses already use e-signature software to securely upload, store, and sign important documents and contracts. They are cheaper, quicker, and much less resource-consuming than traditional signing methods!
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How much do e-signatures save?
Did you know that the average employee at any business uses over ten thousand sheets of paper every year? That means that, for every employee, you’re spending upwards of eighty dollars every single year on paper! Not only that, but the printer costs money, too, and the ink and toner cartridges. That’s not to mention the amount spent on work hours where employees are just printing, filling out, or looking for documents. The figure builds quickly!
An electronic signature could save your business between 30 cents to over 20 dollars for each document, depending on the signing method. And this figure does not include the costs associated with replacing documents, correcting errors, and other issues that could come up in the signing process.
E-signatures such as eSign Genie offer a completely paperless solution that gets things done quickly and efficiently while saving you money.
Making the switch
Luckily, it’s not very difficult to switch from paper to paperless! With eSign Genie, you don’t need to know computers, and you don’t need to get a trainer! There are some tips you’ll want to follow, though. Here are the top four tips to maximize your efficiency and get you saving money as soon as possible.
Tip #1: Collate names and e-mail addresses
Contact details are just as crucial in e-signing as they are in traditional signing. You want to know you can get in touch with clients, customers, and business partners! These also help keep contracts secure by limiting who can access and who has the authority to sign each document.
Most e-signature software comes with a handy address book. There are also often features that allow you to store and quickly find regular customers to sign further documents!
Tip #2: Keep copies of everything (just in case!)
Fortunately, these days, that doesn’t mean a lot of printing and stapling. Instead, you can either store a copy on a local hard drive, or you can use a cloud-based system (Google Drive, Dropbox, and others) to hold your information securely off-site. The latter makes it accessible anywhere!
Many popular e-signature solutions integrate with popular cloud solutions to make the whole experience even easier and you can also easily add signature in word. You can access, sign, and share documents in seconds, from any location and any device.
Tip #3: Have a delivery order and set alternative signers
Most platforms keep the original sender separate from the others when dealing with the data.
You also should ensure you can gather all the data from each sender, signer, and user in a way that lets you identify trends, manage the application, and bring everything together in a report.
Also, you can set the order in which everyone who needs to sign gets to see the documents. Furthermore, you can also add or remove signers whenever you need to!
eSign genie stores all documents securely and privately in the cloud and also providing the feature of add signature to word, and it is compliant with laws and regulations across industries. The signing process itself is also secure and tamper-proof, offering peace of mind.
Tip #4: Use fillable fields and make sure you’re collecting all client data
People like fill-in-the-blank forms, primarily when the software guides them through it all step by step. This means things like beneficiaries, names, addresses, contact details, and others can be collected in just a few clicks!
Most software also allows you to assign specific fields to certain people to make sure everything gets entered correctly. Additionally, eSign Genie provides a range of form templates which you can populate with information from your existing systems.
